Our Process

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We don’t just show up for the event, we’re with you the whole way through.

Every gathering is different, but here’s what you can expect when we work together.

1.

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Discovery and Launch

We start with listening. In our first meetings, we get grounded in your goals, the purpose of the gathering, and what’s already in motion. Then we align on roles, responsibilities, and timeline to set the pace for collaborative planning.

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2.

Building the Backbone

We set up the systems that keep everything moving: a shared workplan, vendor and speaker trackers, clear budget documentation, registration tools, and a run of show shell. You’ll always know what’s happening and what’s next.

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3.

Planning in Partnership

We meet regularly – monthly at first, then biweekly or weekly as the event nears. These check-ins keep things steady, adaptive, and transparent. Agendas go out before we meet, and follow-ups come right after, so nothing gets lost and no one’s left guessing.

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4.

Designing for Inclusion

From the start, we work with you to shape events that center care. We ground every decision about access, pacing, and engagement in the needs of those most often left out, so everyone feels welcomed, celebrated, and included. 

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Two people sitting at a table, engaged in work or discussion, with notebooks, pens, and drinks, at a conference or workshop event.
A table with a blue patterned tablecloth, a glass of water, a small candle, a crumpled paper, orange lighter, a tarot card with a person holding a raised fist, and small objects including a black decorative item and a piece of straw.
A diverse group of people sitting at round tables during a conference or seminar, listening attentively, with some taking notes and others smiling. The room has large windows, curtains, and decorative wall art.
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5.

Keeping People Safe

We always prioritize the well-being of the people in our events. We thoroughly and thoughtfully attend to logistics like weather plans, fire exits and evolving COVID policies. In this time of increasing political repression, we’ve also deepened our approach to protect organizations from ideological targeting, and to protect Black, Indigenous, Asian, Pacific Islander, and Latine, LGBTQIA2S+, women and gender expansive folks, and people living with disabilities from state-sanctioned harm.

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6.

Final Prep

In the final stretch, we lock in every detail. We walk through the venue with staff, run a cue-to-cue with the A/V team, check for flow and access, and confirm the final schedule. During event week, we hold daily huddles to stay in sync with our clients. 

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7.

Event Day

We’re your anchor onsite. We manage speakers, vendors, logistics, guest experience, and guide the full flow of the event. We track the moving parts so you can focus on engaging with your guests and participating in your event’s programming.

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8.

Wrap-up

We stay with you after the lights go down. We support payouts, send thank-yous, and hold a debrief meeting to reflect and celebrate. You’ll also get a wrap-up package with key details and documents – and space to take a breath.

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Work with us.

GET STARTED TODAY